Research Resources

• General Grant proposal Information
• Federal Grant requirements
• Non-Federal requirements
• Transfer requirements
• Additional requirements
• Understanding Funding Sources

• eRA Commons ID
• Funding Opportunity
• Guidelines
• Forms
  • SF424 Family
• SPA Approval Checklist
• Research Summary
• Research Scope of Work
• Research milestones / timeline
• Data Repositories
• Budget
  • Example of Costs
  • NIH budgets
  • Modular vs Detail
  • Calculating a sub in your budget
• Budget Justification
  • Person months conversion
  • Example budget Justification
  • What is needed from a subaward?
    • Letter of Intent
    • Scope of work
    • Letter of support
    • Facilities & Resources
    • Budget
    • Consortium Budget justification
  • Biosketch for all Key personnel
    • Personnel definition
  • Assurance
    • IRB
  • IACUC
  • Biosafety
  • Facilities & Resources
  • Equipment
    • Broiler template
  • Resource Sharing Plan Template

• How to navigate UT Start?

Awards are reviewed and, if necessary, negotiated by Pre-award to ensure the terms and conditions are acceptable to the University. Once the terms and conditions of the award have been negotiated, Pre-award will accept the award on behalf of the University.

Pre-award will send the PI a copy of the Notice of Award or finalized sponsored agreement for review and approval, as well as assist in collecting the necessary documents needed by the Post-Award Finance team (PAF) to setup and manage the account. As part of Pre-award’s responsibility, the allow ability of pre-award costs will be reviewed and finalized prior to sending the account setup request to PAF. All pending items (including any required approvals or assurances) must be complete prior to account set-up.

• Notice of Award
• Research Conflict of Interest Certification Form
• New Investigator Briefing
• Financial Disclosures

Effort Certification Reporting (eCRT) System & GuidelinesQuarterly Reporting / Progress reports

• Effort Certification Reporting (eCRT) System & Guidelines
• Quarterly Reporting / Progress reports

It is important to close out grant accounts accurately and timely in order to ensure the timely and accurate submission of the Financial Status Report to the funding agency. Therefore, to close out the grant account, it is absolutely essential to:

• Know the grant end date. It is absolutely essential to know the grant end date so that four (4) to six (6) weeks prior to that date, in addition to the on-going monitoring of the grant, the close-out process can begin.
• Make sure all appropriate costs have been expensed.
• Make sure all encumbrances are cleared in a timely manner.
• Make sure all appropriate costs have been expensed and make sure that all encumbrances are cleared in order to:

Maximize the use of funds, making sure all award money is spent appropriately.

Ensure the efficient, effective and timely submission of the Financial Status Report to the funding agency.

• Procedures
• Step to close
• Final Financial Reports

• What requires Sponsored Projects Review and Approval process
• Signing authority guidelines
• University Jargon, Acronyms & Definitions
• NIH Updates
• NIH grant deadlines
• R01
• R03
• R21
• R15
• NIDP 101/102

• Institutional Review Board (CPHS) - Human Subjects Research
• Human Subjects Research Training (iRIS, CITI, Informed Consent)
• iRIS On-line Submission System
• Templates and Forms
• IRB Reciprocity
• IRB Fees (Industry Sponsored studies only)
• Quality Improvement (QI) Project Review
• IRB and Educational Research
• Animal Welfare Committee (AWC)
• Animal Research Training
• Animal Research FAQs
• Safety Committees (Biosafety, Biological, Chemical, Radiation, Safety Council)
• Institutional Anatomical Oversight Review Committee (IAORC)
• Stem Cell Research Oversight Committees (SCRO)

• Visiting Scholars Program (Website)
• Visiting Scholars Program (VSP Application)
• Observer/Professional Trainee Application Fees (Intranet only)

• Office of Technology Management (OTM)
• Conflict of Interest (COI)
• Annual Financial Disclosure Statement
• Research Institutes & Centers
• Research Training
• Policies and Guidelines
• Research Bridge Funding (Intranet only)
• Research Space Request (Intranet only)
• Allocation of Research Space Internal Policy (Intranet only)
• Faculty Incentive Plan (FIP) (Intranet only)

• COUPA Training (Purchasing System)
• Sole Source EAJ Form (For goods or services greater than $15,000)
• COUPA Self-Attestation Form (For faculty, staff and students reimbursements)
• Petty Cash Form
• Tax Exempt Form (For purchases made on behalf of UTHealth Houston)
• SPA Cards Request

• Request for Travel
• OSFR - Washington D.C. Travel (Instructions and Forms)
• Hotel Occupancy Tax Exempt Form

• For Training, contact Center for Laboratory Animal Care - CLAMC
• Animal order requests: Log in to: icare.uth.tmc.edu
• Animal orders - Freight & Box charges
• Animal orders- Vendor deadlines & Contact information
• CLAMC FY 22 per diem rates

• UTHealth Houston School of Dentistry Center for Craniofacial Research Instrumentation Core
• UTHealth Houston Center for Craniofacial Research Instrumentation Core (CCRIC)
• Nikon Confocal C2+ (Video Training and PDF Reference) – Hands-on training required prior to equipment use.
• Research Operations Problem List Form
• Equipment Google Share Calendar
• Autoclave and Laboratory Safety Training-Contact: Environmental Health and Safety (EHS)
• UT System Core Sharing Facilities Network
• Allocation of Research Space Internal Policy (Intranet only)
• Research Space Request

Send email to [email protected] with the following information:

• Reason for requesting access
• Clearance areas needing access
• Provide all numbers from the back, right, bottom corner of the badge

Access typically takes 24-48 hours after the request has been submitted.